• info@zgc.co.zw
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Job Vacancies

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Applications are invited from suitably qualified and experienced persons to fill vacancies within the Zimbabwe Gender Commission. Applicants should submit an application letter accompanied by a detailed Curriculum Vitae and certified academic and professional certificates. The jobs are:

  • JOB TITLE: DIRECTOR LEGAL AND COMPLAINTS HANDLING SERVICES X1

REPORTS TO: CHIEF EXECUTIVE OFFICER

STATION: HEAD OFFICE

MAIN PURPOSE OF JOB

  • To provide legal support to the Commission and to ensure compliance with legislation, regulations and policies.
  • To oversee the running of the complaints handling services and investigation mandate of the commission

 

KEY DUTIES AND RESPONSIBILITIES

  1. Develop policies and procedures for the Legal and Corporate Service Function.
  2. Develop and facilitate implementation of the corporate legal strategy of the Commission.
  3. Attend to policy formulation in relation to the pieces of legislation relevant to the Commission.
  4. Draft and negotiate contracts and Memoranda of Understanding entered into by and between the Commission and stakeholders.
  5. Ensure that all contracts entered into by the Commission are legally compliant.
  6. Ensure that contracts are properly documented, executed and recorded for safekeeping.
  7. Support the Chief Executive Officer in the provision of secretarial, legal, compliance and governance advisory services to the Commission.
  8. Ensure the Commission’s compliance with corporate governance best practices, legal and regulatory standards.
  9. Prepare Commission meeting board packs and ensure distribution.
  10. Refer files of matters requiring legal advice and litigation to the Civil Division of the Attorney General’s office and provide appropriate instruction guided by the Commission.
  11. Represent the Commission in court matters involving the Commission in conjunction with an officer from the Attorney General’s office.
  12. Represent the Commission at meetings or conferences relevant to the position.
  13. Prepare monthly, quarterly, annual, and other reports.
  14. Appraise, supervise and offer advice to subordinates.

Important Conducts

Advises:

  • Commissioners
  • Chief Executive Officer
  • Secretariat

 

QUALIFICATIONS, EXPERIENCE AND ATTRIBUTES

  • A Bachelor of Laws (Honours) degree.
  • A relevant Master’s degree is an added advantage.
  • Minimum of 3 years’ experience in a legal environment.
  • Registered legal practitioner in Zimbabwe.
  • Must be a member of the Law Society of Zimbabwe.
  • Full understanding of the legal statutes and interpretation of the law.
  • Excellent contract management skills.
  • Excellent report writing, presentation skills and excellent leadership skills.
  • Ability and tenacity to work with diverse stakeholders.
  • Must be a person of high integrity, professionalism, assertiveness and innovation, who values confidentiality.
  • Good oral and written communication skills
  • Proficient in Microsoft packages.
  • A clean class four (4) driver’s licenc

SKILLS:

  • Drafting skills
  • Legal representation skills
  • Negotiation skills
  • Counselling skills
  • Leadership skills
  • Management skills

 

 

 

 

  • JOB TITLE: MANAGER INTERNAL AUDITOR X1

REPORTS TO: CHIEF EXECUTIVE OFFICER

STATION:     HEAD OFFICE

KEY DUTIES AND RESPONSIBILITIES

  1. Produce internal audit policies and procedures.
  2. Manages the overall internal audit function of the Zimbabwe Gender Commission.
  3. Plans and prepares periodic audit programmes in accordance with prescribed audit/accounting standards.
  4. Provide internal audit services to the Zimbabwe Gender Commission through auditing of finances, operations and assets.
  5. Ensure compliance with standard operational procedures, laws and regulations governing Zimbabwe Gender Commission operations.
  6. Design, execute and review the annual internal audit plan.
  7. Evaluate the adequacy and effectiveness of internal controls in safeguarding of the Commission assets.
  8. Advise the Commission on internal controls, governance and risk management issues.
  9. Prepare quarterly and annual internal audit plans, programme design and reports.
  10. Conduct special audits to facilitate investigations as and when required.
  11. Prepare internal audit reports.
  12. Present audit findings to Management and the Audit Committee and following up on the implementation status of audit recommendations.
  13. Ensure effective utilization of Commission resources.
  14. Assist in planning for external audit assignments.
  15. Represent the Commission at meetings and conferences relevant to the position.
  16. Supervise subordinates and develop relevant skills training programmes to ensure that the internal audit function has adequate expertise and resources to fulfil its responsibilities.
  17. Provide secretarial services to the Audit Committee.

 

QUALIFICATIONS, EXPERIENCE AND ATTRIBUTES

  • Bachelor of Commerce Honours Degree in Internal Auditing or full qualification in any of the following: CA, CIMA, CIS, ACCA CIA and CPA or any relevant qualification from an accredited tertiary institution.
  • Must be a member of the Institute of Internal Auditors, Public Accountants and Auditors Board.
  • 3 years’ post qualification auditing experience is mandatory.
  • Knowledge of computerized accounting packages/systems especially SAP.
  • Excellent oral and written communication skills.
  • Good report writing and presentation skills.
  • Excellent analytical, evaluation skills and excellent leadership skills.
  • Ability and tenacity to work with Government and other stakeholders and or any other equivalent professional bodies.

 

  • JOB TITLE: MANAGER PROCUREMENT X1

REPORTS TO: CHIEF EXECUTIVE OFFICER

STATION: HEAD OFFICE

KEY DUTIES AND RESPONSIBILITIES

  1. Produce procurement policies and procedures.
  2. Coordinate and ensure the production of the annual procurement plan.
  3. Facilitate the convening of boards of survey.
  4. Oversee procurement of goods and services for the Commission as per the procurement regulations.
  5. Coordinate the planning of procurement activities for the Zimbabwe Gender Commission.
  6. Supervise the preparation of bidding documents in compliance with the prevailing procurement laws.
  7. Manage supply and vendor contracts in liaison with Administration.
  8. Conduct  regular  supplier  performance  evaluations  to  ensure  they meet required standards
  9. Establish and negotiate contract terms and conditions and maintain supplier relationships.
  10. Compile minutes for the evaluation committee to ensure compliance with the set procedures and regulations.
  11. Supervise the preparation of procurement database of all procurements within Zimbabwe Gender Commission in line with requirements of the Procurement Regulatory Authority of Zimbabwe (PRAZ).
  12. Prepare relevant quarterly, bi-annual and annual procurement reports.
  13. Prepare periodic procurement reports on behalf of Zimbabwe Gender Commission to PRAZ.
  14. Maintain accurate and complete records for all procurement at the Commission.
  15. Facilitate the deployment of mechanisms for gathering feedback, complaints and suggestions from suppliers and service providers.
  16. Provide secretarial services to procurement and evaluation tender adjudication.
  17. Prepare all tender documents and facilitate the tendering process.
  18. Appraise, supervise and offer advice to subordinates.
  19. Perform other related duties as assigned.

 

 

 

QUALIFICATIONS, EXPERIENCE AND ATTRIBUTES

  • Bachelor of Science degree in Procurement and Supply Chain Management, full CIPS or equivalent qualification.
  • A relevant Master’s degree is an added advantage.
  • Minimum of 3 years’ experience as Procurement Officer preferably in the public sector.
  • Thorough understanding of the Public Procurement and Disposal Public Act and regulations.
  • Good analytical, negotiation, problem solving and leadership skills.
  • Must be a person of high integrity, professionalism, assertiveness and innovation.
  • Proficient in Microsoft packages
  • Knowledge of the SAP System is key.
  • A clean class four (4) driver’s licenc

 

 

  • JOB TITLE: MANAGER ADMINISTRATION X1

REPORTS TO: DIRECTOR – FINANCE, ADMINISTRATION, AND HUMAN RESOURCES

STATION:     HEAD OFFICE

KEY DUTIES AND RESPONSIBILITIES

  1. Participate in the development and review of administration policies and regulations of the Commission.
  2. Ensure full compliance of administration activities with rules and regulations, policies, procedures and strategies.
  3. Participate in the development and management of the annual budgets and funding strategies for the Administration Department.
  4. Research best practices in administration and management of systems.
  5. Develop internal controls and efficient administrative systems for the Commission.
  6. Ensure efficient running of the transport management systems, fleet maintenance and insurance.
  7. Implement comprehensive asset management systems that are safe, including storage, inventory and distribution of resources.
  8. Facilitate technical input into the procurement and management of equipment, services and materials for the Commission.
  1. Provide administrative support services to the Commissioners (Liaison officer)
  1. Facilitate boards of survey for disposal of redundant assets.
  2. Coordinate daily administrative functions of the department.
  3. Oversee asset returns and compilation of asset registers.
  4. Coordinate preparation of work plans for department.
  5. Appraise, supervise and offer advice to subordinates.
  6. Perform other related duties as assigned.

QUALIFICATIONS, EXPERIENCE AND ATTRIBUTES

  • A Bachelor’s degree  in  Business  Administration,  Business  Studies, Public Administration or any relevant qualification from an accredited tertiary institution.
  • A relevant Master’s degree is an added advantage.
  • A minimum of 3 years’ post qualification and administration work experience.
  • Knowledge of IPSAS is essential.
  • Must be a person of high integrity, professionalism, assertiveness and innovation.
  • Proficiency in accounting software including SAP is mandatory.
  • Excellent oral and written communication skills.
  • Excellent report writing and presentation skills.
  • Ability and tenacity to collaborate with diverse stakeholders.
  • Good networking, negotiating and leadership skills.
  • Proficient in Microsoft packages.
  • A clean class four (4) driver’s licen

 

  • JOB TITLE: MANAGER INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) X1

REPORTS TO: DIRECTOR – FINANCE, ADMINISTRATION AND HUMAN RESOURCES

STATION: HEAD OFFICE

KEY DUTIES AND RESPONSIBILITIES

  1. Develop and implement ICT policy and best practice guides for the organisation.
  2. Plan, organise, control and evaluate ICT and electronic data operations.
  3. Manage ICT Hardware and Software systems as well as network infrastructure.
  4. Plan and coordinate the acquisition of and maintenance of ICT equipment.
  5. Ensure security of data, network access and backup systems.
  6. Preserve ICT assets, information security and control strategies.
  7. Work with other departments to ensure that technology systems are meeting the needs of the organisation.
  8. Facilitate and supervise website management.
  9. Design in-house ICT training for Commissioners and staff.
  10. Run regular checks on data security and integrity.
  11. Maintain a disaster recovery system.
  12. Identify problematic areas and implement strategic solutions.
  13. Consolidate monthly, quarterly and annual ICT departmental reports.
  14. Appraise, supervise and offer advice to subordinates.
  15. Manage vendor relationships and contracts related to technology services and equipment.
  16. Perform other related duties as assigned.

 

QUALIFICATIONS, EXPERIENCE AND ATTRIBUTES

  • Bachelor of Science Honours degree in Computer Science/ Information Systems, Bachelor of Technology (Honours) degree in Information Technology and any relevant qualification from an accredited tertiary institution.
  • A professional qualification from a recognised institution is necessary, i.e. CISCO, CISSP or any other professional course.
  • A relevant Master’s degree is an added advantage.
  • Proven three years’ working experience with computer networks, network administration and network installation.
  • Excellent knowledge of technology management, information analysis and computer hardware and software systems.
  • Expertise in data centre management and data governance.
  • Knowledge of ERPs used in the public sector a priority.
  • Must be a person of high integrity, professionalism, assertiveness and innovation.
  • Excellent report writing, oral and written communication skills and excellent leadership skills.
  • Proficient in Microsoft packages.
  • A clean class four (4) driver’s licenc

 

  • JOB TITLE: MANAGER COMPLAINTS HANDLING AND INVESTIGATIONS X1

REPORTS TO: DIRECTOR LEGAL

STATION: HEAD OFFICE

KEY DUTIES AND RESPONSIBILITIES

  1. Develop budgets for the Complaints Handling and Investigations (CHI) Department.
  2. Review Zimbabwe Gender Commission opinions on cases received.
  3. Review all communication relating to investigation of Zimbabwe Gender Commission cases.
  4. Review human rights related concept notes and provide opinion on proposed investigations.
  5. Lead teams in conducting investigations for complex cases.
  6. Review Zimbabwe Gender Commission cases for consideration at Commission meeting.
  7. Review manuals and monitoring/assessment tools for the Department as and when necessary.
  8. Coordinate stakeholder engagement meetings.
  9. Track implementation of recommendations from reports.
  10. Consolidate monthly, quarterly and annual Zimbabwe Gender Commission reports.
  11. Develop and review strategies for implementing the CHI functions
  12. Assist in coordinating activities of Thematic Working Groups.
  13. Perform other related duties as assigned.

QUALIFICATIONS, EXPERIENCE AND ATTRIBUTES

  • A Bachelor of Laws (Honours) Degree from an accredited tertiary institution.
  • A relevant Master’s degree is an added advantage.
  • Minimum of 3 years’ experience in Gender related work.
  • Excellent report writing and presentation skills.
  • Excellent leadership skills.
  • Ability and tenacity to work with Government and other stakeholders.
  • Must be a person of high integrity, professionalism, assertiveness and innovation.
  • Good oral and written communication skills
  • Proficient in Microsoft packages.
  • A clean class four (4) driver’s licenc

 

 

 

  • JOB TITLE: MANAGER PUBLIC RELATIONS X1

REPORTS TO: CHIEF EXECUTIVE OFFICER

STATION: HEAD OFFICE

MAIN PURPOSE OF JOB

To provide Public Relations Services to the Commission.

 

KEY DUTIES AND RESPONSIBILITIES

  1. Participate in the formulation and implementation of the PR policy, strategy and programmes as well as procedures.
  2. Manage the development of public information materials, graphic design and production, and audio-visual production in a variety of media.
  3. Manage development and maintenance of website and content.
  4. Manage social media platforms and relationships.
  5. Coordinate the implementation of the organisation’s corporate image enhancement programmes.
  6. Coordinate the design of promotional materials for the organisation.
  7. Coordinate and organise publicity outreach programmes.
  8. Prepare for news and press coverage.
  9. Supervise the maintenance and updating of the Zimbabwe Gender Commission website.
  10. Supervise preparation of and edit publications, including Annual Reports.
  11. Prepare responses to requests for information by stakeholders.
  12. Participate in the establishment and maintenance of relationships with stakeholders.
  13. Coordinate advertising and Public Relations activities of the Commission.
  14. Participate in the production of organizational jingles and publicity themes, and documentaries.
  15. Supervise the preparation and organization of conferences as well as participation in exhibitions.
  16. Liaise with media organizations and advertising agencies.
  17. Conduct Media Monitoring and coordinates responses to media enquiries.
  18. Supervise staff and coordinate performance appraisal in the department.
  19. Prepare departmental estimates of expenditure.

 

QUALIFICATIONS, EXPERIENCE AND ATTRIBUTES

  • 5 ‘O’ Levels including English Language.
  • Degree in Public Relations, Mass Communication, or Media Studies or equivalent.
  • A Master’s degree or a higher qualification is an added advantage.
  • 5 years relevant experience as a communications manager or public relations officer or an equivalent post.
  • Excellent report writing and presentation skills.
  • Excellent leadership skills.
  • Ability and tenacity to work with Government and other stakeholders.
  • Must be a person of high integrity, professionalism, assertiveness and innovation.
  • Good oral and written communication skills.
  • Proficient in Microsoft packages.
  • A clean class four (4) driver’s licenc

 

  • JOB TITLE: MANAGER MONITORING AND EVALUATION X1

REPORTS TO: CHIEF EXECUTIVE OFFICER

STATION: HEAD OFFICE

KEY DUTIES AND RESPONSIBILITIES

  1. Design and develop an appropriate monitoring and evaluation (M&E) system for the Commission.
  2. Coordinate the monitoring and evaluation activities for Zimbabwe Gender Commission’s projects and programmes.
  3. Coordinate the overall design of M&E tools for data collection, data cleaning, analysis and reporting to various stakeholders and funding partners.
  4. Coordinate the formulation of content for Annual Reports.
  5. Manage the development and maintenance of an updated database of all programmes and projects in the Commission.
  6. Coordinate the conduct of market research into factors likely to impact on the Commission’s achievement of strategic goals.
  7. Undertake regular field monitoring of the ZGC Programmes to ensure technical compliance and timely execution of ZGC’s workplans, strategic plans and programs.
  8. Monitor compliance to gender equality through the ZGC M&E Framework.

QUALIFICATIONS, EXPERIENCE AND ATTRIBUTES

  • 5 ‘O’ Levels including English Language.
  • Degree in Monitoring and Evaluation or equivalent
  • A Master’s degree or a higher qualification is an added advantage.
  • 5 years relevant experience in monitoring and evaluation or an equivalent
  • Excellent report writing and presentation skills.
  • Excellent leadership skills.
  • Ability and tenacity to work with Government and other stakeholders.
  • Must be a person of high integrity, professionalism, assertiveness and innovation.
  • Good oral and written communication skills
  • Proficient in Microsoft packages.
  • A clean class four (4) driver’s licenc

 

 

  • JOB TITLE: PUBLIC EDUCATION OFFICER

REPORTS TO:                   PUBLIC EDUCATION & INFORMATION MANAGER

STATION:                        HEAD OFFICE

Job Purpose:

The position exists to undertake and coordinate the various Public Education & Information operations of ZGC.

 

KEY DUTIES AND RESPONSIBILITIES

  1. Assist in the developing the overall Public Education & Information strategies that meets the organisation’s objectives.
  2. Plan and implement public information and public education programs.
  3. Prepare projects budgets for review by the Public Education & Information Manager.
  4. Undertake a variety of public outreach and community relations activities, special events, and public awareness programs.
  5. Participate in and develop fund-raising and special events programs.
  6. Interpret ZGC’s actions and policies to specific groups, and interpret the perceptions, opinions, and actions of specific groups to senior-level executives.
  7. Package and disseminate information.
  8. Prepare and deliver presentations on programs, services and activities of the department.
  9. Set and agree on all process performance indicators with the Manager and all team members to ensure that all processes are being conducted at the required level of performance
  10. Monitor and track the actual performance and provide updates to the Manager monthly to ensure feedback and information sharing.
  11. Identify own training needs and recommend input into training plans to ensure improved performance.

Education and Qualifications

  • Degree in Social Sciences, Gender Studies
  • 3-4 years’ experience

Competencies

  • Results Focus
  • Concern for order, Risk and Quality
  • Information Seeking
  • Organizational Awareness
  • Analytical Thinking
  • Initiative
  • Conceptual thinking

 

 

  • JOB TITLE: LEGAL OFFICER

REPORTS TO:         LEGAL MANAGER

STATION:               HARARE

Job Purpose:

The position exists to manage and coordinate the Legal operations of ZGC.

 

KEY DUTIES AND RESPONSIBILITIES

  1. Assist in the developing the overall Legal & Investigation strategies that meets the organisation’s objectives.
  2. Implement agreed strategic initiatives for each year and monitoring actions to ensure realisation of planned outputs.
  3. Prepare project budgets for review by the Manager.
  4. Monitor and control program expenses within allocated budget.
  5. Identify cost reduction/ containment measures and process to improve opportunities for the organization without jeopardising quality of ZGC service to all clients and stakeholders.
  6. Set and agree with the Manager, section strategic action plans and ensure implementation to facilitate organisational continuity
  7. Performing investigations and providing legal counsel efficiently in order to meet the needs of the organization as well as the expectations of all stakeholders.
  8. Assist in planning the conduct of investigations of Possible Violations Related to Gender in accordance with established standards, policies, and procedures, ensuring that the resulting reports are of a high quality and issued timely;
  9. In case of lawsuits, collecting evidence that are permissible in the court of law and preparing all the groundwork required to fight the case
  10. Recommend policy, administrative and legislative interventions to address barriers in question
  11. Keep abreast of legal issues.
  12. Operate and maintain an intake system for categorizing and prioritizing all complaints in terms of severity and complexity and allocate cases to individual investigators to ensure timely completion of investigations.
  13. Operate a comprehensive case management system for the effective tracking, management of and reporting on cases at all stages of investigations;
  14. Ensure that there is an effective communication system (hotline, email systems, postal mail and personal reporting) that is operational round the clock for the receipt of gender related complaints.
  15. Assist in preparing monthly Legal & Investigation reports and submit to the Manager which highlights comments and performance.
  16. Monitor and track the actual performance and provide updates to the Manager monthly to ensure feedback and information sharing
  17. Participate in the Appraisal process monthly in liaison with human resources department to ensure effective communication on performance management
  18. Identification of self-training needs and recommend for input into training plans to ensure improved performance

 

Education and Qualifications

  • Degree in Law, Degree in Social Sciences
  • 3-4 years’ experience preferably in gender issues.

 

Competencies

  • Results Focus
  • Concern for Order, Risk and Quality
  • Information Seeking
  • Organizational Awareness
  • Analytical Thinking
  • Initiative
  • Conceptual thinking

 

Skills

  • Planning & Organizing
  • Programming Expertise
  • Good Communication Skills
  • Negotiation Skills
  • Computer Literacy

 

 

 

 

 

  • JOB TITLE: INVESTIGATION OFFICER

 

REPORTS TO:                   COMPLAINTS HANDLING MANAGER

 

LOCATION:                      HARARE

 

Job Purpose:

The position exists to manage and coordinate the Investigation operations of ZGC.

 

KEY DUTIES AND RESPONSIBILITIES

  1. Assist in the developing the overall Legal & Investigation strategies that meets the organisation’s objectives.
  2. Implement agreed strategic initiatives for each year and monitoring actions and expected outputs.
  3. Prepare projects budgets for review by the Manager.
  4. Monitor and control program expenses within allocated budget.
  5. Identify cost reduction/ containment measures and processes to improve opportunities for the organization without jeopardising quality of ZGC service to all clients and stakeholders.
  6. Set and agree with the Manager, section strategic action plans and ensure implementation to facilitate organisational continuity.
  7. Conduct investigations and provide legal counsel efficiently in order to meet the needs of the organization as well as the expectations of all stakeholders.
  8. Assist in planning investigations of possible violations related to gender in accordance with established standards, policies, and procedures, ensuring that the resulting reports are of a high quality and issued timely.
  9. In case of lawsuits, collect evidence that is permissible in the court of law and prepare all the groundwork required.
  10. Recommend policy, administrative and legislative interventions to address barriers in question.
  11. Keep abreast of legal issues.
  12. Work with team to operate and maintain an intake system for categorizing and prioritizing all complaints.
  13. Operate a comprehensive case management system for the effective tracking, management of and reporting on cases at all stages of investigations.
  14. Ensure that there is an effective communication system (hotline, email systems, postal mail and personal reporting) that is operational round the clock for the receipt of gender related complaints.
  15. Assist in preparing monthly legal & investigation reports and which highlight comments and performance.
  16. Monitor and track performance and provide updates to the Manager monthly to ensure feedback and information sharing.
  17. Participate in the Appraisal process monthly in liaison with human resources department to ensure effective communication on performance management.
  18. Identify self-training needs and recommend for input into training plans to ensure improved performance.

 

Education and Qualifications

  • Degree in Law, Degree in Social Sciences or equivalent.
  • 3-4 years’ experience preferably in gender issues.

 

Competencies

  • Results Focus
  • Concern for Order, Risk and Quality
  • Information Seeking
  • Organizational Awareness
  • Analytical Thinking
  • Initiative
  • Conceptual thinking

 

Skills

  • Planning & Organizing
  • Programming Expertise
  • Good Communication Skills
  • Negotiation Skills
  • Computer Literacy

 

12)    JOB TITLE: IT OFFICER

REPORTS TO:                   IT MANAGER

LOCATION:                      HARARE

Job Purpose:

The position exists to provide an efficient, effective and business supporting Information Communications and Technology system for the organization.

KEY DUTIES AND RESPONSIBILITIES

  1. Assist the IT Manager in setting up standards and procedures for use and access to software and hardware.
  2. Liaise with relevant service providers to ensure they provide relevant services as and when required e.g. Internet, Network etc. to ensure proper communication within the organization.
  3. Administration and maintenance of the company’s ICT infrastructure to ensure software and hardware availability to enhance quality information thus providing invaluable service to clients.
  4. Ensure that the email and internet system is up and running to avoid any disruptions in communication with clients.
  5. Ensure that any problems with the email or internet are resolved within set time frames to ensure availability of internet and e-mails services at all times to assist communication internally and externally
  6. Advise users of ICT machinery and equipment in terms of proper usage.
  7. Implement an ICT strategy to make users aware of the need to use business applications to improve the organisation.
  8. Install a reliable network infrastructure to ensure that communications flow smoothly within and outside the organization without any disruptions to ensure employees operate efficiently.
  9. Implement network security features so as to avoid any lose and misuse of the network and ICT infrastructure that might be harmful to the organisation’s effort or mandate.
  10. Administer the company’s WAN and LAN networks so as to ensure the smooth flow of communications.
  11. Conduct trouble shooting, systems backup, archiving and disaster recovery processes to ensure information is always available at any given time and avoid any loss of relevant information.
  12. Work with departments to help implement internal systems to manage information and communication as well as to set Service Level Agreements within the organization.
  13. Ensure that changes to application software are well documented to ensure future reference so as to avoid any hiccups in the ICT system of the organisation.
  14. Test and debug computer programs including modifying existing programs to conform to system changes or to make improvements in the existing program.
  15. Ensure that the ICT system is operating effectively with minimal down time to avoid any disruptions in communication.
  16. Manage and update the Commission’s website.

 

EDUCATION AND EXPERIENCE

  • Degree in Information, Communication & Technology
  • 3-5 years relevant working experience

COMPETENCIES

  • Results Focus
  • Initiative
  • Technical & Professional Expertise

SKILLS

  • Planning & Organizing
  • Strong Computer and Networking Skills. Knowledge of Programming Languages.

13)    JOB TITLE: PUBLIC RELATIONS OFFICER

REPORTS TO:                   PUBLIC RELATIONS MANAGER

LOCATION:                      HARARE

Job Purpose:

The position exists to manage the public image of ZGC.

KEY DUTIES AND RESPONSIBILITIES

  1. Assist in the developing the overall Public Relations strategies that meets the organisation’s objectives.
  2. Compile Annual Reports
  3. Write speeches as relevant.
  4. Identify cost reduction/ containment measures and process to improve opportunities for the organization without jeopardising quality of ZGC service to all clients and stakeholders.
  5. Liaise with, and answer enquiries from media, individuals and other organisations, often via telephone and email.
  6. Collate and analyse media coverage of ZGC activities and publications.
  7. Prepare and supervise the production of publicity brochures, hand-outs, direct mail leaflets, films and multimedia programmes.
  8. Organise events including press conferences, exhibitions, open days and press tours.
  9. Undertake the development of public information collateral materials, graphic design and production, and audio-visual production in a variety of media; manage development and maintenance of website and content; manage social media platforms and relationships
  10. Prepare and deliver presentations on programs, services and activities of the department.
  11. Set and agree on all process performance indicators with the Manager to ensure that all processes are being conducted at the required level of performance
  12. Monitor and track the actual performance and provide updates to the Manager monthly to ensure feedback and information sharing
  13. Identify own training needs and recommend for input into training plans to ensure improved performance.

EDUCATION AND EXPERIENCE

  • Degree in Media, Journalism or Public Relations
  • Experience in managing media relations (online, broadcast and print)
  • 3-4years relevant work experience

COMPETENCIES

  • Information Seeking
  • Creativity and problem-solving aptitude.

SKILLS

  • Strong communication ability (oral and written)
  • Computer Literacy
  • Familiarity with project management software and video editing is a plus
  • Ability to work under pressure.

 

14)    JOB TITLE: MONITORING AND EVALUATION OFFICER

REPORTS TO:                   MONITORING AND EVALUATION MANAGER

LOCATION:                      HARARE

Job Purpose:

The position exists to manage the public image of ZGC.

KEY DUTIES AND RESPONSIBILITIES

  • Assess policies and regulations for various Departments to the Manager.
  • Implement monitoring and evaluation (M&E) system in the Commission.
  • Coordinate the monitoring and evaluation of Zimbabwe Gender Commission’s projects and programmes.
  • Analyse reports from the various Zimbabwe Gender Commission’s Departments and produce reports.
  • Develop and evaluate quantitative and qualitative research within the Commission.
  • Develop and maintain an updated database of all programmes and projects in the Commission.
  • Conduct market research into factors likely to impact on the Commission’s achievement of strategic goals.
  • Undertake regular field monitoring of the ZGC Secretariat to ensure technical compliance and timely execution of ZGC’s workplans, strategic plans and programs
  • Monitor compliance to gender equality through the ZGC M&E Framework.

 

Education and Experience

  • Degree in Monitoring and Evaluation or equivalent
  • 3 years relevant work experience

Competencies

  • Information Seeking

Skills

  • Communication Skills
  • Computer Literacy

 

15)    JOB TITLE: PROCUREMENT OFFICER

REPORTS TO:                   PROCUREMENT MANAGER

LOCATION:                      HARARE

Job Purpose:

The position exists to manage the procurement of goods and services for ZGC.

 

KEY DUTIES AND RESPONSIBILITIES

  1. Assist in production procurement policies and procedures.
  2. Assist in the production of the annual procurement plan.
  3. Ensure procurement of goods and services for the Commission as per the procurement regulations.
  4. Assist the manager in the planning of procurement activities for the Zimbabwe Gender Commission.
  5. Prepare bidding documents in compliance with the prevailing procurement laws.
  6. Conduct regular supplier performance evaluations to ensure they meet required standards.
  7. Establish and negotiate contract terms and conditions and maintaining supplier relationships.
  8. Compile minutes for the evaluation committee to ensure compliance with the set procedures and regulations.
  9. Supervise the preparation of procurement database of all procurements within Zimbabwe Gender Commission in line with requirements of the Procurement Regulatory Authority of Zimbabwe (PRAZ).
  10. Prepare relevant quarterly, bi-annual and annual procurement reports.
  11. Prepare periodic procurement reports on behalf of Zimbabwe Gender Commission to PRAZ.
  12. Inquire quotations from at least three different suppliers to establish the availability of quantities and cost of required goods to ensure the provision of quality goods and service at a reasonable value.
  13. Maintain accurate and complete records for all procurement at the Commission.
  14. Provide secretarial services to procurement and evaluation tender adjudication.
  15. Prepare all tender documents and facilitate the tendering process.
  16. Perform other related duties as assigned.

 

EDUCATION AND EXPERIENCE

  • Degree in Purchasing and supply or equivalent.
  • 3 years relevant work experience

COMPETENCIES

  • Information Seeking

SKILLS

  • Communication Skills
  • Computer Literacy

 

16)  JOB TITLE: ACCOUNTANT

REPORTS TO FINANCE MANAGER

LOCATION              HARARE

KEY DUTIES AND RESPONSIBILITIES

  1. Prepare weekly cash flow statements and annual cash flow projections so as to timeously monitor the organization’s liquidity position.
  2. Prepare weekly budgets that will help in how cash can be disposed and utilised to ensure the organisation runs smoothly. This will also assist in making monthly projections and future cash flow projections.
  3. Check and authorise payments to ensure that all payments done by the organisation are authentic, valid and accurate.
  4. Confirm payments and cash withdrawals with banks to ensure the correct transactions are being transferred between the bank and other parties.
  5. Assist the Finance Manager in the production of monthly financial returns and reports timeously for management information and decision-making.
  6. Provide information to Auditors on all audit queries to assist in execution of the Auditing Function.
  7. Provide information for tax computations for the institution so as to adhere to tax laws.
  8. Assist the Finance Manager in the preparation of Year-End and Interim financial statements in accordance with the Financial Management Act.
  9. Post journals into the system so as to ensure that proper adjustments are made to the Ledger accounts.
  10. Verify and correct any anomalies for every particular account to ensure the organisation is furnished with accurate information at all times.
  11. Assist Internal and external auditors by information provision to ensure that auditors get required assistance during their auditing process.
  12. Implement recommendations provided by auditors to ensure internal control systems are adequate to ensure the department functions fully.

Education and Experience

  • Degree in Finance or Accounting or equivalent
  • 3-5 years relevant experience

 

Competencies

  • Results Focus
  • Concern of Order & Quality
  • Customer Service Orientation
  • Acquisition of Knowledge
  • Analytical Thinking
  • Organizational Awareness
  • Technical & Professional Expertise
  • Speed of Action

 

Skills

  • Planning &Organizing
  • Technical/ Professional Expertise
  • Financial & Business Skills
  • Resource Management
  • Computer Literacy

 

17) JOB TITLE      ADMINISTRATION OFFICER

REPORTS TO:    ADMINISTRATION MANAGER

LOCATION:        HARARE

 

Purpose of the Job

The position exists to co-ordinate the provision of administrative support services to facilitate the efficient and effective operations of the ZGC.

 

KEY DUTIES AND RESPONSIBILITIES

 

  1. Receive IPR (Internal Purchase Requisition) and check description and specification to ensure that it confirms the purpose of the requisition to ensure that there are no mistakes on IPR which may have financial implications to the organisation.
  2. Receive goods received note to acknowledge receipt of goods in adherence to set procedures
  1. Prepare budgets for the stores function as well as for specific departments to ensure all resources are available well in advance so as to ensure undisrupted operations.
  2. Control the stores budget and all expenses to ensure they are in line with the expenditure rules.
  3. Frequently review the approved budget and make recommendations on any changes to ensure resources are availed as per need.
  4. Short list for favourable quotations to ensure timely delivery which is cost effective and of benefit to the organisation
  5. Ensure a competitive pricing.
  6. Prepare and compile all relevant documents required for evaluation of bids by the Procurement Committee.
  7. Facilitate payments from accounts for prepaid goods, goods for collection and obtain receipts to be submitted to accounts.
  8. Conduct check lists when issuing pool cars to ensure for accountability purposes as well as for reference.
  9. Allocate suitable vehicles for departmental use in accordance to the duties intended to be carried out.
  10. Assist the manager to produce monthly procurement reports that account for all procured goods which assist in making informed decisions.
  11. Draft strategies that will safeguard all stock to guard against pilferages that will make the organisation liable to loses and misuse of raw materials by users to ensure the organisation fully utilizes its resources in the appropriate manner.

 

Education and Experience

  • A Bachelor’s  degree  in  Business  Administration,  Business  Studies, Public Administration, Supply Chain Management/Purchasing and Supply or any relevant qualification from an accredited tertiary institution.
  • 3-5 years relevant experience

 

COMPETENCIES

  • Good Organizational Skills

 

SKILLS

  • Planning &Organization
  • Strong Negotiation Skills
  • Computer Literacy
  • High Level of Integrity

 

18) JOB TITLE:     HUMAN RESOURCES OFFICER

REPORTS TO:         HUMAN RESOURCES MANAGER

LOCATION:             HARARE

Job Purpose

The position exists to coordinate, implement and continually research on all human resources developmental systems, statutory regulations, conditions of service and industrial relations matter effectively as to ensure a conducive working environment.

 

KEY DUTIES AND RESPONSIBILITIES

  1. Assist the HR Manager in Recruitment and Selection process to ensure that the organization is manned by highly capable people so as to achieve organizational goals. This will be achieved through the following:
  2. Avail required CVs for the recruitment process and arranging interviews and participate in interviews for lower grades
  3. Conduct Reference Checks, as and when required to ensure vacancies are filled on time and correctly.
  4. Prepare HR and training budgets for the whole organisation to ensure that all training costs are within the allocated funds
  5. Assist in the bereavement of staff to provide support to ensure that employees have a sense of belonging.
  6. Promote a family environment that cares about all staff and conduct counselling of staff.
  7. Recommend training of workers committee to equip them with the skills to handle employee grievances
  8. Assist with Labour Relations issues such as disciplinary and grievance procedures by ensuring that all correspondence is sent out timeously to all relevant stakeholders for planning purposes and communication
  9. Take minutes during hearings when these arise to ensure fairness and discipline is observed and for record keeping in adherence to set statutory regulations
  10. Monitor changes in job content and nature and scope of new jobs and ensure that re grading and job evaluation is conducted to promote a fair and transparent system.
  11. Ensure that job descriptions are updated and revised when nature and scope of jobs change.
  12. Develop an annual training program by sifting through the performance appraisal forms and identifying skills gaps that need to be addressed through training.
  13. Assist the Manager in summarizing staff performance into departmental performance schedules so as to ascertain how the departments are performing as a whole and identify gaps.
  14. Conduct follow ups on performance tracking to ensure all employees’ performance is tracked at all times.

EDUCATION AND EXPERIENCE

  • Degree in Human Resource Management / Social Sciences or equivalent
  • 3-5 years’ relevant experience

COMPETENCIES

  • Results Focus
  • Organizational Awareness
  • Initiative
  • Interpersonal Understanding
  • Organizational Commitment
  • Conceptual Thinking

SKILLS

  • Technical/ Professional Expertise
  • Knowledge Acquisition & Transfer
  • Resource Management
  • Computer Literacy

 

19)    JOB TITLE:           RECORDS AND INFORMATION OFFICER

REPORTS TO        : HUMAN RESOURCES MANAGER

DIVISION            : FINANCE, ADMINISTRATION AND HUMAN RESOURCES

LOCATION          :   HARARE

 

KEY DUTIES AND RESPONSIBILITIES

  1. Receive and sign for hand delivered mail to acknowledge receipt for tracking purposes and to deliver to intended recipients on time.
  2. Receive parcels and forwarding them to the internal messenger for delivery to their destination
  3. Handle incoming and outgoing mail and enter into respective register for record keeping and reference purposes.
  4. Box files according to content to ensure that documents have not been misfiled and for accuracy purposes.
  5. Develop a filing catalogue to ensure for the smooth and quick retrieval of documents.
  6. Receive retention period of files and notify respective personnel if their files have reached a retention period to ensure for informed decisions by management.
  7. Prepare destruction forms for documents that have reached retention period and ensure that they have been signed by relevant personnel to give a go ahead on the destruction process.
  8. Raise IPR to purchase relevant material and stationary for use in efficient and effective filing.
  9. Record documents dispatched and ask for date of return to ensure for accountability purposes.
  10. Collect returned documents and check if there are any pages missing to look out for theft.
  11. Produce catalogues quarterly to Heads of Departments highlighting status of documents and records i.e. the description of the document, its retention period to ensure for informed decision by the managers.

 

EDUCATION AND EXPERIENCE

  • 5 “O” Levels
  • Diploma in Records and information systems or Equivalent
  • 2-3 years’ experience

COMPETENCIES

  • Results Focus
  • Customer Service Orientation

SKILLS

  • Resource Management
  • Computer Literacy

 

20)    JOB TITLE:           RECORDS AND INFORMATION ASSISTANT

REPORTS TO:                   RECORDS AND INFORMATION OFFICER

DIVISION:                       FINANCE, ADMINISTRATION AND HUMAN RESOURCES

LOCATION:                      HARARE

KEY DUTIES AND RESPONSIBILITIES

  1. Handle incoming and outgoing mail and enter into respective register for record keeping and reference purposes.
  2. Receive and sign for hand delivered mail to acknowledge receipt for tracking purposes and to deliver to intended recipients on time
  3. Receive parcels and forwarding them to the internal messenger for delivery to their destination
  4. Develop a filing catalogue to ensure for the smooth and quick retrieval of documents.
  5. Receive retention period of files and notify respective personnel if their files have reached a retention period to ensure for informed decisions by management.
  6. Raise IPR to purchase relevant material and stationary for use in efficient and effective filing.
  7. Record documents dispatched and ask for date of return to ensure for accountability purposes.
  8. Collect returned documents and check if there are any pages missing to look out for theft.
  9. Produce catalogues quarterly to Heads of Departments highlighting status of documents and records i.e. the description of the document, its retention period to ensure informed decisions by the managers.

 

EDUCATION AND EXPERIENCE

  • 5 “O” Levels
  • Diploma in Records and information systems or Equivalent
  • 2-3 years’ experience

COMPETENCIES

  • Results Focus
  • Customer Service Orientation

SKILLS

  • Resource Management
  • Computer Literacy

 

21)    JOB TITLE:           OFFICE ORDERLY

REPORTS TO:                   ADMINISTRATION OFFICER

LOCATION:                      HARARE

JOB PURPOSE:

The position exists to provide housekeeping and beverages preparation to ensure that the organisation is kept in a clean, hygienic and tidy manner to provide for a clean working environment.

KEY DUTIES AND RESPONSIBILITIES

  1. Sweep, scrub and mop the floor to remove all dirt to ensure a clean and presentable environment at all times.
  2. Dusts and polishes furniture to ensure that it is presentable thus enhancing the image of the organization.
  3. Ensure that toiletries and detergents are properly used to avoid wastages.
  4. Ensure that all electric gadgets switched off by end of shift to mitigate electrical disasters that will damage property.
  5. Serve refreshments to visitors when required to do so.
  6. Clean sinks and ablutions to comply with occupational health and safety regulations to ensure a hygienic working environment
  7. Dust furniture equipment to ensure that the equipment is clean and to avoid effects of accumulated dust on electronic equipment thus increasing the lifespan.
  8. Empty sanitary bins to avoid the accumulation of bacteria and the spread of diseases.
  9. Clean and maintain stock of kitchen utensils to ensure that hygienic standards are maintained and to account for equipment and utensils.
  10. Clears and cleans the tea room to make sure that it is presentable at all times for use by staff.
  11. Prepare and serve beverages to all staff in their respective offices.
  12. The incumbent is coached and given guidance by the superior on how to use equipment and different detergents to ensure for the proper and correct use.
  13. The superior uses time sheets to determine performance of incumbent.

 

EDUCATION AND EXPERIENCE

  • 5 “O” Levels
  • 1-2 years’ experience

COMPETENCIES

  • Results Focus
  • Concern for Order & Quality
  • Teamwork & Cooperation

SKILLS

  • Planning &Organizing
  • Resource Management

Applications from prospective candidates should be received not later than 14 April 2023. Applications should clearly indicate the post being applied for and should be sent to the address indicated below:

The Chief Executive Officer

Zimbabwe Gender Commission

1st Floor

Pax House

89 Kwame Nkrumah Avenue

Harare

 

Or email to the following emails:

 

 

 

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